Office Manager/Executive Assistant

Office Manager/Executive Assistant

Office Manager/Executive Assistant // Cardiff // £28,000 - £30,000                                      

Responsible for
To provide high quality personal and administrative assistance to the Partners and wider team.

Key Responsibilities:

• Organising the Partners diaries, worldwide travel, coordinating and supporting their various daily tasks, and being the first point of contact for the business
• Build and maintain key business relationships with clients and suppliers
• Manage supplier contracts and stock control – I.T, Phones, Building Maintenance, Stationary,
• Responsible for office procedures e.g.Compliance, GDPR, FCA returns, ICAEW Audits, Health & Safety, First Aid, Fire Marshall,
• Project based work
• Financial management; creating sales invoices, processing expenses, process bank payments, chasing debtors,
• Personnel Management: Ensuring employee files are accurate and up to date, tracking absence including sickness and holidays, employee training, development plans
• Organise and facilitate the full recruitment process and the induction of new employees
• Orchestrate and run the graduate/work experience programme
• Create and proof company documents
• Event Management; Strategy Days, Business events, Team building
• Point of contact for any office queries from individuals
• CRM management
• Participate in MI preparation
• Responsible for monitoring and coordinating marketing materials and distribution
• Manage the firm LinkedIn page/website
• General Administration duties

Person specification:

• Must have previous administration management experience
• The ability to work independently and self-motivate
• Have the initiative to resolve issues before they occur or impact the partners
• Must be flexible and dynamic to support three partners with different personalities and responsibilities
• Excellent organisational skills and the ability to multi-task
• Must be outgoing, confident, and professional to communicate with internal and external stakeholders
• The ability to build strong relationships with the partners and the team
• Proficient in Microsoft applications
• Strong written and verbal communication skills
• Obtained an Honours degree

Benefits Include:

• 25 Days Holiday
• Health Insurance
• Bonus Scheme
• Pension
• Parking

Office Manager/Executive Assistant // Cardiff // £28,000 - £30,000